We will abide by current law (in particular with the General Data Protection Regulation ((EU) 2016/679) (GDPR) and the Data Protection Act 2018 (DPA 2018)) and will only use the information that we collect about you appropriately and lawfully.
The information we collect about you is necessary for us to take and process your order and also deal with any service related issues that may arise thereafter. We will also send you details of special offers and let you know about new products and services from time to time.
Harkness Roses is a trading brand of Planet Gardening Limited, operated by You Garden Limited under agreement. Planet Gardening Limited and You Garden Limited are joint data controllers under the terms of this agreement. Within these terms "Harkness Roses" and "we" refers to Planet Gardening Limited and You Garden Limited acting in accordance with this agreement.
Harkness Roses will be the data controller of your personal data you provide to us. This means Harkness Roses determines the way in which any personal data is processed. As data controller we are responsible for your personal data.
If at any point you wish to change your contact preferences you can do so by contacting our data protection officer at [email protected] or write to us at, Harkness Roses, PO Box 1468, Peterborough, PE1 9XL. You can also call us on 0844 502 0014.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
When you order from us you provide personal information such as:
The cookies do not contain your personal data about you. Please see our Cookie Notice for more information.
We use different methods to collect data from and about you including through:
Direct interactions: You may give us your Identity Data, Contact Data and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you apply for our products or services; create an account on our website; subscribe to our service or publications; request marketing to be sent to you; or give us feedback or contact us.
Interactions with Third Parties: Your Identity Data and Contact Data is processed by way of cross referencing it against a bereavement register to assist in our periodic review of our marketing database to ensure that recipients of marketing materials who are deceased are removed from the marketing database.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Purposes For Which We Will Use Your Personal Data:
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out below.
|Purpose - Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|To register you as a new customer||(a) Identity
|Performance of a contract with you|
|To process and deliver your order including managing payments, fees and charges||(a) Identity
|Performance of a contract with you|
|To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)||(a) Identity
|(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
(b) Necessary to comply with a legal obligation
|To make suggestions and recommendations to you about goods or services that may be of interest to you||(a) Identity
(e) Marketing and Communication
|Necessary for our legitimate interests (to develop our|
You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences. Alternatively, you can follow the unsubscribe links on any marketing message sent to you via email or by opting out of offline marketing literature by making contact with us.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product purchase as you will have a lifetime guarantee on your order. However, personal data will be removed should you wish to opt out of the lifetime guarantee.
Those third parties who wish to send you marketing communications will fall into the following categories:
All third-party users of your personal data are legally required to adhere to the GDPR and DPA 2018 and to adopt appropriate security measures to prevent unauthorised use of your data.
Harkness Roses only works with trusted partners who supply products and services on our behalf. All partners are subject to thorough security checks and hold only the personal data required in order to fulfil the orders you place with us or to provide a service on our behalf.
In order for you to receive your goods, Harkness Roses work with a number of delivery partners. Only limited information is passed to them in order to ensure delivery of your items.
Harkness Roses works with IT companies who are security checked and support our website and other business systems.
Harkness Roses works with marketing companies who help us manage our electronic communications with you or carry out surveys and product reviews on our behalf.
Harkness Roses works with credible third party payment processing providers in order to securely take and manage payments.
We do not transfer your personal data outside of the EEA (European Economic Area).
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We would love to keep in touch with you and let you know about new products, special offers and exclusive promotions. When you first set up your account, we will ask if you want to receive this marketing information.
If you decide you do not want to receive this marketing information you can request that we stop by emailing [email protected] or write to us at, Harkness Roses, PO Box 1468, Peterborough, PE1 9XL. You can also call us on 0844 502 0014. You may continue to receive mailings for a short period while your request is dealt with.
Once your personal data is collected, the amount of time we retain it only for as long as reasonably necessary including for purposes such as guarantees, reporting requirements and legal obligations. The only exceptions to this are where the law requires us to hold your personal information for a longer period or delete it sooner if you exercise your right to have the information erased.
For further details on your rights please visit the Information Commissioners website. https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
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